February 27, 2019 Minutes

A regular meeting of the Board of Directors of the Arrowhead Metropolitan District, Eagle County, Colorado, was held on February 27, 2019, at 3:30 p.m., at the offices of Marchetti & Weaver, LLC, 28 Second Street, Suite 211, Edwards, Eagle County, Colorado, in accordance with the applicable statutes of the State of Colorado.

Attendance

The following Directors were present and acting:

  • Bob Shafer (via telephone)
  • Thomas Svoboda
  • Vincent Riggio
  • Tom Howard
  • Bill Roe (via telephone)

Also in attendance were:

  • Jerry Hensel, Director of Resort Operations, Vail Resorts
  • Ken Marchetti, Marchetti & Weaver, LLC
  • Beth Johnston, Marchetti & Weaver, LLC, recording secretary
  • Dan Gallagher, President of Arrowhead Vail Association
  • Mike Trueblood, Senior Director of Village Operations, Vail Resorts
  • Koby Kenny, Director of Security, Vail Resorts

Call To Order

The Regular Meeting of the Board of Directors of Arrowhead Metropolitan District was called to order by Director Shafer on February 27, 2019, at 3:30 p.m. noting a quorum was present. No conflicts of interest were disclosed.

Consideration Of Agenda

There were no changes to the agenda.

Introductions of Vail Resorts Employees

Director Shafer introduced Mr. Trueblood and Mr. Kenny to the meeting participants. Mr. Kenny explained he was the new Director of Security for Arrowhead and gave his background with Vail Resorts. Following Mr. Kenny, Mr. Trueblood introduced himself to the Board and reviewed his background that has led to him being the Director of Village Operations for Beaver Creek.

Mosquito Control

Director Howard reviewed the background on the mosquito control that Arrowhead Metropolitan District has been participating in for over a decade. Mr. Marchetti explained that Edwards Metropolitan District administered the mosquito control agreement with Vector Disease Control and the cost is split among the Arrowhead, Lake Creek, Berry Creek (Singletree) and Edwards metropolitan districts. After discussion, the Board requested that an intergovernmental agreement to document mosquito control cost sharing be prepared for consideration by the Board and that the Public Notice for Service Plan Update be published as recommended.

Minutes

The Board reviewed the minutes included in the Board packet noting that the date under Future Meetings should be 27, not 28. After review, by motion duly made and seconded, it was unanimously

RESOLVED to approve the January 23, 2019, Regular Meeting minutes with the noted change.

Accounts Payable

Ms. Johnston reviewed the Accounts Payable list included in the packet. Following discussion, and by motion duly made and seconded, it was unanimously

RESOLVED to approve the updated accounts payable list as presented.

Arrowhead at Vail Update

Mr. Gallagher reported the following activity for the Arrowhead at Vail Association:

  1. A short-term rental company was being considered to assist in determining the number of units and scope of rentals in Arrowhead.
  2. A lighting study consultant was hired.
  3. AVA approved contributions for bus service on July 4th and Labor Day/Oktoberfest weekend to extend transportation service throughout the community.
  4. AVA was subsidizing Thursday Afternoon Club (ThAC) during the summer in conjunction with the economic marketing. Additional advertising was anticipated to increase attendance and participation.
  5. A request for people interested in serving on the AVA Board of Directors would be sent out to the community later this year.
  6. The Strategic Planning Committee is developing strategic tasks and is requesting feedback from the Metro Board. Mr. Gallagher will email the list to Ms. Johnston for distribution to the Board prior to the next meeting.

Transportation Report

Mr. Hensel reviewed the transportation ridership report noting the increased information available from the new app. Mr. Hensel stated that numbers overall were up mostly due to the good snow year. Mr. Hensel also reported that the Vail Express bus was getting increased ridership possibly due to the reminder being sent out by AVA on Mondays. Director Shafer inquired on the top 3 pick-up and drop off locations listed on the report. Mr. Hensel noted that the three locations were actually the same location and Mr. Gorbold was working to clear these and other discrepancies up. Mr. Trueblood requested feedback on the app and Mr. Hensel reported that Vail Resorts was still working with the cell phone companies to improve service for Arrowhead.

Parking and Roads

Mr. Hensel reviewed the parking lot report included in the packet. Director Shafer requested that the prior year numbers be included on future reports. Mr. Kenny reviewed the prior year numbers for January and February for the Board. Director Howard requested that the permit parking only sign be removed when spaces in the parking lot opened up.

Mr. Hensel reviewed the updated plowing goals and procedures for Arrowhead roads including that plowing was to be completed by 7:00 a.m. so roads would be cleared before 8 a.m. and that straight plows were being used to avoid throwing snow into driveways. General discussion ensued on plowing procedures and alternate uses for Arrowhead Metro plows.

Exhibit E to Vail Resorts Operations Agreement

Ms. Johnston confirmed that the updated Exhibit E and related cost schedule had been distributed via email and hard copy to meeting attendees. Mr. Hensel reviewed the updated cost schedule noting that the CPI had been deleted and that more accurate numbers had been used to determine the actual vehicle operating and maintenance costs. The updates resulted in a decreased monthly cost and Arrowhead would be credited the difference on the next month’s invoice. Ms. Johnston noted that Mr. Collins had reviewed and accepted the new exhibit for the Operations Agreement.

Long Range Plan And Financial Statements

Mr. Marchetti briefly reviewed the long-range forecast noting that the Assessed Valuation was currently projecting an overall increase of 15% but more information will be available from the Assessor on May 1, 2019 and that implementation of a sales tax in 2020 could result in a mill levy decrease pending continuation of current conditions. Mr. Marchetti then reviewed the financial statements included in the packet.

Public Notice for Service Plan Update

Following review of the Public Notice to Update the Service Plan, the Board directed the notice to be published in the next available edition of the Eagle Valley Enterprise.

Consumer Data Privacy Policy

Due to time constraints, the Board tabled this item until the next regular meeting.

UERWA

The Board reviewed the January minutes included in the packet. Director Shafer requested more information on the water tank maintenance plan, the requested water shut offs and potential impacts to the Arrowhead community. Mr. Hensel explained it was his understanding that the water would not be shut off but that the Authority was requesting owners to voluntarily cut back on usage for the requested time periods. Mr. Hensel reported he was working closely with UERWA and ERWSD on dates and that the water authority would be sending out all communications to owners. The Board requested this topic be kept on the agenda for next meeting for discussion with Mr. Dreyer.

Action Log

The Board reviewed the action log included in the packet. Mr. Hensel reported on item 8 that the light was not yet fixed due to frozen water in the conduit caused by damage during construction.

Future Meetings

The Board confirmed the next regular meeting would be March 27, 2019, starting at 3:30 p.m.

Adjournment

There being no further business to come before the Board, by motion duly made and seconded, it was unanimously

RESOLVED to adjourn the Regular Meeting of the Arrowhead Metropolitan District Board of Directors this 27th day of February, 2019.

Respectfully submitted,

Beth Johnston

Secretary for the Meeting