August 13, 2019 Minutes

The Special meeting on July 31, 2019, of the Board of Directors of the Arrowhead Metropolitan District, Eagle County, Colorado, was continued on August 13, 2019, at 3:30 p.m., at the offices of Marchetti & Weaver, LLC, 28 Second Street, Suite 211, Edwards, Eagle County, Colorado, in accordance with the applicable statutes of the State of Colorado.

Attendance The following Directors were present and acting:

  • Bob Shafer
  • Vincent Riggio (via telephone)
  • Tom Howard
  • Thomas Svoboda
  • Bill Roe

Also in attendance were:

  • Ken Marchetti, Marchetti & Weaver, LLC
  • Beth Johnston, Marchetti & Weaver, LLC, recording secretary
  • Jerry Hensel, Operations, Vail Resorts

Call To Order

The continued special meeting held July 31, 2019, of the Board of Directors of Arrowhead Metropolitan District was called to order by Director Shafer on August 13, 2019, at 9:30 a.m. noting a quorum was present. No conflicts of interest were disclosed.

Consideration Of Agenda

There were no changes to the agenda.

Public Input

Director Shafer reviewed the letter sent by Ms. Fisher to the Arrowhead at Vail Association (AVA) and District boards opposing the short-term rental regulations being proposed. General discussion continued on providing more education to owners on the sales tax and how to provide that education to owners and residents. Director Shafer said he would respond to Ms. Fisher and address her concerns.

Sales Tax

Director Shafer reviewed the letter on the Proposed Local Sales Tax Plan included in the packet explaining that the focus was to highlight the mill levy reduction and other points as discussed at the last work session. Director Roe suggested adding an additional page or paragraph to let Arrowhead residents know what the District provides and how it pays for those services. Mr. Hensel explained that there is confusion in the community on what the sales tax covers and why it is being imposed. Director Howard discussed his concerns with sending the Items Subject to Sales Tax page with the letter, adding a dollar amount to the mill levy, and other suggestions. General discussion on the letter resulted in changes to wording to clarify points. Director Shafer will update the letter and would distribute it to the Board for review. Once finalized, the letter would be submitted to Mr. Collins for final review before having AVA send it via email to Arrowhead owners and residents by Monday August 19.

Discussion continued on how to present the sales tax education to the participants at the Town Hall meeting or interested public and how best to answer any questions.

The Board reviewed the Sales Tax Projection scenarios sheet and requested that the 3% scenario be removed, that the mill levy rate for the 5% sales tax scenario be updated to 14.0 mills from 15.5 and that the short-term rental assumptions and calculations be updated. Director Shafer reviewed the financial models and discussion continued on how to add the sales tax to the budget. The Board requested that the model be updated with the change in the sales tax projections for review at the next meeting.

Ballot Language

The Board reviewed the draft ballot. Mr. Marchetti explained the purpose of the projected revenue on the ballot and how it was determined and why it differs from the projection sheet.

Calendars

Director Shafer confirmed that Broken Arrow was booked for the Town Hall meeting on August 28, 2019 starting at 5:00 p.m. The location of the regular meeting would be moved to somewhere in Arrowhead and Director Shafer would confirm the location by Friday, August 16 so ample notice of the location change could be posted in the District and online.

Lot Attendant Booth

Mr. Hensel asked the board to consider allowing Vail Resorts to install an attendant booth in the parking lot for use during inclement weather, especially in the winter. The booth would be sufficient for one person and would not take away a usable parking space in the lot. The Board indicated their approval for such a structure and purpose to be installed in the lot.

Adjournment

There being no further business to come before the Board at this time, and, by motion duly made and seconded, it was unanimously

RESOLVED to adjourn the Special Meeting of the Arrowhead Metropolitan District Board of Directors this 13th day of August, 2019.

Respectfully submitted,

Beth Johnston
Secretary for the Meeting