Minutes of the Regular Meeting Of the Board of Directors Arrowhead Metropolitan District April 5, 2017
A Regular Meeting of the Board of Directors of the Arrowhead Metropolitan District, Eagle County, Colorado, was held on April 5, 2017, at 3:30 p.m., at the offices of Marchetti & Weaver, LLC, 28 Second Street, Suite 213, Edwards, Eagle County, Colorado, in accordance with the applicable statutes of the State of Colorado.
The following Directors were present and acting:
- Dick Bourret
- Chris Matlon
- Bob Rosen
- Thomas Svoboda
- Bob Shafer
Also in attendance were:
- Jerry Hensel, Operations
- Geoff Dreyer, UERWA Representative (via phone)
- Rick Bross, Arrowhead at Vail (via phone)
- Ken Marchetti, Marchetti & Weaver, LLC (via phone)
- Matt Jones, Marchetti & Weaver, LLC
Call To Order
The Regular Meeting of the Board of Directors of Arrowhead Metropolitan District was called to order by Chairman Matlon on April 5, 2017, at 3:30 p.m. noting a quorum was present.
Consideration of Changes To the Agenda
It was reported that the April 26th meeting will be canceled and the next board meeting is scheduled for Wednesday, May 24th.
The Board reviewed the minutes of the February 28, 2017 Regular Meeting.
After discussion and by motion duly made and seconded it was unanimously
RESOLVED to approve the February 28, 2017 Regular Meeting as presented.
The Board reviewed the accounts payable list included in the meeting pack. After discussion and by motion duly made and seconded it was unanimously
RESOLVED to approve payment of the items on the accounts payable list as presented.
Mr. Marchetti presented the February 28, 2017 financial statements. Mr. Marchetti reported that there had been no further changes to the forecast. The Board briefly reviewed the balance sheet and revenues and expenses for the month.
Mr. Jones reported that the field work for the 2016 audit has taken place and a draft should be ready for review at the May meeting. Each Board member reported that they had been contacted by the District auditors and had reported back to them that they were not aware of any instances of fraud.
Long Range Financial Plan
Mr. Jones reported the updated long range financial plan was included in the board pack as requested at the last meeting. The mill levy has been set at 20 mills total going out through 2027. The Board would like to have the long range financial plan extended out until 2032 when all the bonds have matured for the next iteration.
Possible Sales Tax
A sales tax projection was included in the pack for the Board to review. Mr. Marchetti reported that Bachelor Gulch Metropolitan District has been using a sales tax for several years and has been able to reduce their mill levy due to the increased revenue they receive from the sales tax. The Board briefly discussed a sales tax and reviewed the estimates on the projection. Based on the projected amount to be collected through a sales tax, the Board agreed they would not pursue a sales tax at this time.
2017 Road Overlays
Mr. Hensel reported that the Notice to Bid for the road overlays had been posted with two construction phases. Elam and United were the only two companies to bid. Both Elam and United came in very close and after discussion the Board chose the slightly lesser of the two.
After discussion and by motion duly made and seconded it was unanimously
RESOLVED to approve the road overlay bid submitted by Elam in the total amount of $256,397.
Mr. Hensel reported that construction will start after April 23, 2017 and will be complete by May 24, 2017.
Skier Parking Lot
Mr. Hensel reported that the skier parking lot will be swept around April 8th. The budgeted crack sealing, seal coat and striping will be complete prior to Memorial Day. The Board also requested that Operations review the culverts and clean any debris blocking water flow during the spring as well.
Arrowhead Parking Lot
Director Matlon reported that he had received further email follow up from Beth Howard after the special meeting on March 29, 2017. Beth Howard the Chief Operating Officer for Beaver Creek has communicated to the Arrowhead Board that Vail resorts will always attempt to accommodate Arrowhead Residents in the parking lot. They would not commit that a homeowner will never be turned away or caused to wait for a space to open up, but based on the 2016-2017 ski season the parking worked well and they will do their best to accommodate the Arrowhead Residents next ski season.
Mr. Hensel passed out the transportation ridership numbers through March 31st as well as the gate car counts for the first quarter of the year for review. The Board members had several questions on the data collected. The Board requested a final report once the winter season was complete to be presented at the May meeting.
Mr. Hensel reported that a new truck has been purchased and will be delivered any day. He also reported that the new bus scheduled for delivery in the fall will come in slightly over budget with the bids they are seeing currently.
Cresta Road District Ownership
The Board requested an update on the ownership of the Cresta road sections that had not been conveyed to the District. Mr. Hensel reported that it should be complete soon.
Director Shafer reported that the last formal ECA meeting was held on March 21st. It was reported the remaining capital money collected from ECA entities had been transferred to Eagle County for use on the Spur Road Phase II project.
The Board would like to update this to designate Bob Shafer as the primary District representative to the AVA meetings with Dick Bourret as the alternate.
Rick Bross gave a brief report regarding activity at the Arrowhead at Vail Association including:
- A DRC survey has been sent out to all owners with seven questions. After owner responses have been received a strategic survey will follow.
- There is a vacancy on the DRC board. They are looking for owners with
relevant engineering or architectural backgrounds.
- Design review is removing submittal fees for removal of Cottonwood
and Crab apple trees so that more owners will remove them.
- They are looking at increasing social events, like Après and Wine &
- They are evaluating increasing landscaping around the Arrowbahn
Geoff Dreyer gave a brief report regarding activity at the Upper Eagle Regional Water Authority including:
- There is a water quality issue (although the water quality meets State requirements) at the Eagle River Village Trailer Park and the Water District is trying to help them find a solution. Although the Water Authority has waived many of the fees, the owner of the trailer park doesn’t want to incur the costs of “municipal” water so they are still on well water.
- Water levels in Lake Mead had been declining for the last several years but with this year’s snowpack it is filling back up.
- The Authority is committed to rebuilding the Traer Creek Tank.
Bachelor Gulch Metropolitan District has been overusing water
allocated to them and might be required to pay a cash in lieu fee.
- The Authority has identified unallocated water rights and this should
help combat future water demand.
The Board reviewed the current action log.
There being no further business to come before the Board, by motion duly made and seconded it was unanimously.
RESOLVED to adjourn the Regular Meeting of the Arrowhead Metropolitan District Board of Directors this 5nd day of April, 2017.
Secretary for the Meeting