Minutes of the Arrowhead at Vail Association Special Board of Directors Meeting January 3, 2019
A special meeting of the Board of Directors of Arrowhead at Vail Association (the “Association”) was held by conference call on January 3, 2019. In attendance by phone were Board members Dan Gallagher, George Bigley, Tim Gropp, Diane Loosbrock, Chad Hollingsworth, Randy Smith, and Cathie Bennett. Also in attendance by phone were Jerry Hensel, Association Manager, George Coleman, property owner, and Carol Floyd, Secretary for the meeting. The meeting was called to order at 3:03 p.m., and it was noted a quorum was present.
Election of Officers
Randy Smith moved to nominate Dan Gallagher as President of the Association. Diane Loosbrock seconded the motion and it was unanimously approved.
The Board recognized the contributions of George Coleman for his three years on the Board and term as President in 2018, notably for his steadfast leadership, determination, vision, and balance and fair representation of all members of the Association.
Dan Gallagher made a motion to nominate Randy Smith as Vice President of the Association. Tim Gropp seconded the motion and it was unanimously approved.
Dan Gallagher moved to nominate Tim Gropp as Treasurer of the Association. Randy Smith seconded the motion and it was unanimously approved.
Cathie Bennett made a motion to nominate Diane Loosbrock as Secretary of the Association. Randy Smith seconded the motion and it was unanimously approved.
Dan Gallagher moved to nominate George Bigley, Cathie Bennett, and Chad Hollingsworth to be Directors of the Association. Diane Loosbrock seconded the motion and it was unanimously approved.
Discussion took place in regard to transmitting official notice of the proposed Short-term Rental Regulation to all members to commence a 30-day comment period. It was noted the final version of this document was drafted by the Association’s legal counsel. Enforcement and administration of varied fine structures within the community was debated. Dan suggested deferring this matter for further discussion at the January Board meeting and the Board was in agreement. George Coleman noted additional supporting materials that will need to be finalized in a prompt manner to accompany the licensing application. Cathie Bennett agreed to Chair a subcommittee to assist in completing these items.
May Board Meeting Date
Because the fourth Monday in May falls on Memorial Day, the Board meeting for that month was moved to Tuesday, May 28th, at 10:00 a.m.
Cathie Bennett informed the Board that Kathy Alto has replaced David Cooper as Chairman of the Design Review Committee (“DRC”). Cathie further stated David has requested one additional alternate member be appointed to attend in her absence. She said DRC is also interested in soliciting interested individuals within the community to serve as members of the committee. Dan Gallagher requested this topic be added to the January Board meeting agenda.
There being no further business, Cathie moved to adjourn the meeting. Randy Smith seconded the motion and the meeting was adjourned at 3:32 p.m.
Carol Floyd, Secretary for the Meeting