Minutes of the Regular Meeting Of the Board of Directors Arrowhead Metropolitan District July 24, 2019
A regular meeting of the Board of Directors of the Arrowhead Metropolitan District, Eagle County, Colorado, was held on July 24, 2019, at 3:30 p.m., at the offices of Marchetti & Weaver, LLC, 28 Second Street, Suite 211, Edwards, Eagle County, Colorado, in accordance with the applicable statutes of the State of Colorado.
The following Directors were present and acting:
- Bob Shafer
- Vincent Riggio
- Tom Howard (via telephone)
- Bill Roe
- Thomas Svoboda
Also in attendance were:
- Jerry Hensel, Director of Resort Operations, Vail Resorts
- Randy Smith, representative for Arrowhead at Vail Association
- Ken Marchetti, Marchetti & Weaver, LLC
- Beth Johnston, Marchetti & Weaver, LLC, recording secretary
- Geoff Dreyer, Upper Eagle Regional Water Authority
Call To Order
The Regular Meeting of the Board of Directors of Arrowhead Metropolitan District was called to order by Director Shafer on July 24, 2019, at 3:34 p.m. noting a quorum was present. No conflicts of interest were disclosed.
Consideration Of Agenda
Director Riggio requested adding Cresta Road Safety under Operations.
There was no public input.
The Board reviewed the minutes included in the Board packet, and by motion duly made and seconded, it was unanimously
RESOLVED to approve the June 26, 2019, Regular Meeting minutes.
Director Shafer reviewed the Accounts Payable list included in the packet explaining that he and Director Riggio reviewed and approved the invoices. By motion duly made and seconded, it was unanimously
RESOLVED to approve the accounts payable list as presented.
Director Shafer reviewed the action list.
Arrowhead at Vail Update
Mr. Smith reported the following activity for the Arrowhead at Vail Association (AVA):
- The short-term rental comment period is in progress. Board to consider feedback received at their August meeting. Host Compliance is moving forward with identification of STR within Arrowhead.
- Lighting study is on-going and under evaluation.
- AVA is evaluating the Vail Resorts contract and negotiations are expected to be complete by the end of the fiscal year.
- The social media efforts are being reviewed, outreach is continuing and seems successful so far.
Mr. Hensel reported that the summer buses have been popular and successful, especially for the Bravo concerts. Mr. Hensel said that the transportation success depends on communication and outreach to the community. General discussion continued on transportation procedures and enhancements.
Parking and Roads
Director Shafer and Mr. Hensel completed a site visit to evaluate the asphalt patch work in Riverdance and determined it looks good. Mr. Hensel said that Alpine Engineering sets the overall paving schedule and it seems to be on par with the observable conditions of the roads.
Mr. Hensel gave an overview of projects currently going on in Arrowhead including the key valve replacement and sewer connection at the new property on Glen Eagles. Additional work being done around the community includes staining, painting, and other general maintenance.
Director Riggio relayed several recent bicycle versus car interactions that have occurred in Arrowhead, specifically on Cresta Road. Director Riggio continued that he researched possible solutions including requiring permitting all bicycles and providing an educational brochure to visitors to reduce some of the liability in case of an incident. General discussion continued on what has been done in the past and what more may need to be done. Additional discussion identified the potential problems and determined that any solutions would need to include controlling access so everyone must pass through main gate, providing education to users, and enforcement. Mr. Marchetti provided that a reasonable access fee could be charged to users. The Board suggested that a joint meeting with Public Safety, AVA, and representation from the District should be held to address the issues and brainstorm possible solutions.
Discussion continued on potential incidents with vehicles and golf carts crossing the roads, especially by the guard gates. Suggestions include installing seasonal speed bumps on the cart paths wherever cart paths cross over roads. General discussion continued on additional possible enhancements, such as clearing landscaping around the transition points.
Director Svoboda gave background on the meeting with Colorado Department of Transportation (CDOT) on pedestrian safety crossing Highway 6. Director Svoboda reported that CDOT’s recommended solution was to construct a round-about at the main entrance to Arrowhead to control traffic speeds and provide pedestrian access since crosswalks and signage is not permitted on highways with speed limits of 50 mph and above. Discussion continued on other options including a pedestrian bridge or tunnel. The board requested more research into costs and grant possibilities and Mr. Marchetti suggested coordinating with Edwards Metropolitan District and Eagle County since they are currently constructing a round-about at the Spur Road- Highway 6 intersection and are planning other improvements to Highway 6 in the Edwards area.
Lighting Study Update
Director Roe attended the lighting study meeting and gave background on the District’s responsibility on lighting in Arrowhead including the parking lot and Cresta Rd. Mr. Smith stated the original scope of the study included identification of dark areas within the community and recommendations for updates to existing lighting including compliance with dark sky initiatives. Director Roe distributed the draft report to participants. Director Roe said that the District needs to work with AVA on the project so that it is seamless to residents and guests and suggested that AVA and the District obtain at least one other proposal for installation in addition to the proposal from the company that completed the study.
Service/Operations Plan Review
Director Roe reviewed the operation plan and detailed the inputs for the plan. Director Roe said that one major item that still needs addressed is the overlap of service items with AVA. Director Riggio suggested that a joint meeting between AVA and the District be held to determine how the entities could split the work to provide the best service. Director Roe distributed a list of additional items needed for the plan and discussion continued on next steps.
Mr. Marchetti reviewed the Financial statements included in the packet noting that there were no major budget variations. General discussion continued on the assessed valuation projections and the increase to general administrative expenses. Director Shafer noted that Contingency could be used to pay for any road safety solutions that were implemented this year.
Mr. Marchetti updated the Board on the current status of the Bond RFP. Mr. Marchetti reported that most of the banks would not require a bond rating nor would such a rating make a significant difference to offered interest rates. Mr. Marchetti also suggested that the bond closing date be pushed back from September to December since the current bonds cannot be called until December 1 and to avoid the District paying interest on two bonds during the overlap period. The Board agreed with the recommendations. Mr. Marchetti reviewed the timeline stating that he would be sending out the RFPs to bond counsel and banks with an expectation of having responses tabulated for Board review at the August meeting.
Director Shafer went over the items included in the packet and that this topic was being discussed in detail at the special meeting on July 31.
Mr. Dreyer reviewed the minutes included in the packet. Mr. Dreyer reviewed in detail the Lead and Copper Sampling update explaining that hard water buildup actually protects pipes, the challenges on administering any potential compact calls on the 1922 Colorado River Water Compact and the risk assessments on the Climax and Eagle mines. Mr. Dreyer then gave an overview of the Bolt Lake reservoir and discussions with the Town of Minturn.
The Board confirmed that a special sales tax work session would be held July 31, 2019 starting at 3:30 p.m. and the next regular meeting would be August 28, 2019, starting at 3:30 p.m.
There being no further business to come before the Board, by motion duly made and seconded, it was unanimously
RESOLVED to adjourn the Regular Meeting of the Arrowhead Metropolitan District Board of Directors this 24th day of July, 2019.
Secretary for the Meeting